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Office Manager Dental Assistant Job Posting

Office Manager Dental Assistant Job in Anaheim, CA (233205)

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Job Details
Job Id/Status: 233205 / EXPIRED
Job Posted/Updated:11/19/2018
Position:Dental Assistant
Specialty:Office Manager
Job Type:Perm
Days of Week:None Specified
Location: Anaheim, CA 92801
Administrative Assistant II North Orange County Community College District Position Number: CCCxxx Location: Cypress College Department: Health Sciences Percentage of Employment: xxx% Months of Employment: 10 Months/Year Work Schedule: Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.) Job Description: Performs complex administrative duties independently in support of one or more functional areas, departments or administrators within established rules and regulations; organizes and manages daily activities to assure efficient operations; provides information to departments, personnel, students and the public on the phone and in person; answers questions and resolves problems requiring judgment, knowledge and explanation of policies. Plans, coordinates and assists in the preparation and maintenance of class and faculty schedules, room assignments, textbook orders, and associated paperwork; assists instructors with preparation of curriculum, forms, applications, and testing materials; ensures classrooms and instructional areas are maintained; assists students with registration. Coordinates and facilitates special projects, such as receptions, facilities use and events; maintains calendar of activities; coordinates travel arrangements, approves, prepares and distributes promotional and informational materials; maintains current mailing lists. Monitors department expenditures and budgets; approves expenditures within established guidelines; assists with budget development and tracks status of budgets; maintains petty cash accounts; responds to inquiries regarding financial issues. Evaluates and processes forms, transcripts and applications; verifies data for accuracy, completeness and compliance within established procedures; enters data into computer system; monitors, calculates and submits time sheets; maintains confidential files and data. Types and may compose and edit correspondence, memos, letters, agendas and reports; revises schedules, forms, reports, records, and other information; prepares statistical information for use in reports; schedules appointments and meetings; attends meetings and transcribes and distributes minutes; initiates and answers telephone calls; screens and directs calls; greets visitors and directs to appropriate personnel; routes and distributes incoming mail and other materials; prepares outgoing mail and packages. Orders supplies and prepares purchase requisitions; tracks orders to assure delivery and payment; responds to facilities maintenance requests. Trains and provides work direction and guidance to others as directed. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner. Performs related duties as assigned. Primary Purpose: This position is responsible for performing a wide variety of complex and specialized administrative duties to support one or more functional areas, departments or administrators; and coordinating office functions to assure efficient operations. This requires specialized knowledge in the specific area supported (e.g. financial aid, student services, health services, various instructional areas, and any other departments). Working Relationships: The Administrative Assistant II maintains frequent contact with various District departments and personnel, faculty, students and the public. Knowledge, Skills, and Abilities: Knowledge of District organization, operations, policies and objectives Knowledge of applicable sections of State Education Code and other applicable laws Knowledge of organization, policies, and rules of assigned department or program Knowledge of modern office practices, procedures and equipment Knowledge of record-keeping techniques Knowledge of basic bookkeeping procedures Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary Knowledge of various computer software applications Ability to interpret, apply and explain rules, regulations, policies and procedures Ability to make arithmetic calculations quickly and accurately Ability to type at 55 wpm from clear copy Ability to operate a variety of office equipment such as calculator, computer, copier, etc. Ability to analyze situations accurately and adopt an effective course of action Ability to plan, organize and prioritize work Ability to work independently with little direction Ability to complete work efficiently with many interruptions Ability to work confidentially with discretion Ability to meet schedules and time lines Ability to understand and follow oral and written directions Ability to communicate effectively, both orally and in writing Ability to understand scope of authority in making independent decisions Ability to review situations accurately and determine appropriate action according to established guidelines Ability to establish and maintain effective working relationships with others Special Requirements: This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy xxxx, Section 4.0) Coursework must be verifiable on a legible transcript. Applicants selected for interview will be required to pass a typing test (55 wpm). Minimum Qualifications: High school diploma or GED . Minimum two (2) years of administrative experience; may be supplemented by applicable college courses. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. Desirable Qualifications: Knowledge of the practice of dental hygiene/dental assisting and medical/dental clinic operations Bilingual in Spanish Knowledge of medical/dental terminology Experience with medical/dental practice management software Experience with Microsoft Office (word, excel and outlook), adobe acrobat and/or similar software Working Conditions: College or District office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities. Salary Range: $4,xxx - $5,xxx per Month Number of Vacancies: 1 Commitment to Diversity: Posting Number: xxxxxxxP Open Date: 10/30/xxxx Close Date: 11/14/xxxx Special Instructions Summary: This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer. Applicants must complete the driver’s license section of the application. If not completed, the application will be deemed incomplete and will not be considered. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”. The minimum required number of references for this position is three (3). All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. Reasonable accommodations for applicants with disabilities may be requested by calling (xxx) xxx-xxxx at least three business days in advance of the scheduled examination/interview date. Evaluations of foreign degrees and/or coursework are required. See our website at for information regarding evaluation of foreign degrees. To apply, visit: Copyright ©xxxx Inc. All rights reserved. jeid-xxxdb15cc8c6cxxxxe85c14dxxxx07c6