Office Manager Dental Front Office Job in Sarasota, Florida

(Job ID: 547153)

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Description

We are seeking a highly skilled and professional Dental Practice Office Manager to lead and coordinate administrative duties and office procedures. This role is pivotal in creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. The Dental Practice Office Manager will play a crucial role in the seamless operation of our practice, fostering a culture of excellence and patient-centered care. RESPONSIBILITIES:  Patient & Doctor Support - Respond promptly to patient and doctor needs, ensuring exceptional service delivery. - Resolve patient concerns in accordance with company policies, healthcare regulations, and dental board standards. - Present treatment plans and financial arrangements with clarity and professionalism, including setting up payment schedules. - Manage patient scheduling and direct patient flow to optimize clinic efficiency. - Coordinate specialist referrals and ensure seamless patient transitions. - Oversee dental claims processing and coordinate with insurance companies for accurate, timely payments. Team Leadership & Collaboration - Recruit, train, and develop office staff, fostering a high-performing and dedicated team. - Manage employee relations, providing resources and support to ensure staff success. - Develop and monitor staff schedules to meet operational needs. - Collaborate closely with doctors to support clinical and business objectives. - Coordinate effectively with the corporate team to ensure alignment and communication. - Encourage innovation and operational improvements with an entrepreneurial mindset. Clinical & Operational Excellence - Ensure delivery of quality dental care by upholding the highest standards of practice. - Maintain compliance with privacy, security, and healthcare regulations, including OSHA standards. - Safeguard patient data and ensure secure record-keeping. - Maintain the appearance, hygiene, and functionality of the office, equipment, and facilities. Financial & Administrative Management - Oversee office budget, payroll, and accounts receivable to ensure financial efficiency and integrity. - Manage purchasing, supply orders, and equipment upgrades within budget. - Handle administrative functions including deposits, revenue posting, and invoice processing. - Run and analyze management reports to inform strategic decision-making. - Support marketing and promotional initiatives to enhance the practice’s visibility and patient engagement. - Prepare professional correspondence and reports to support business operations. MINIMUM REQUIREMENTS:  - Associate’s degree preferred. - Three (3) years of management or supervisory experience, preferably in healthcare. - Knowledge of dental terminology and office procedures. - Knowledge of accounting and administrative principles and procedures. - Knowledge of insurance plans and claims processing. - Excellent verbal and written communication skills. - Excellent interpersonal and customer service skills. - Excellent organizational skills and attention to detail. - Excellent time management skills with a proven ability to meet deadlines. - Proficient with Microsoft Office Suite or related software. NICE TO HAVES:  Bachelor’s Degree Familiarity with dental software and scheduling systems. Additional certifications or training in office management or healthcare administration BENEFITS:   Medical Insurance with optional Health Savings Account  Dental Insurance  Vision Insurance  Life Insurance  401(k) with portion of Co Match.  Paid Holidays  Critical Illness Insurance  Hospital Indemnity Insurance  Pet Insurance  Learning Management System, internal educational courses. Annual Employee Engagement Survey Salary: $55,000 - $70,000 per year